Regards, Freesumes Team. Below I have written a sample letter you can use to reject a proposal, offer or contract: Dear Mr/Ms Smith, I am writing this letter to thank you for the recent proposal offered on (date) by (company’s name). So, you need to say no to a client meeting. I appreciate the very nice gesture and would love to share this day with you, but to my bad luck I will not be able to come due to [some reason]. Sample Emails/Letters to Reject a Job Offer. While you can't not meet with them, you can turn the meeting into a shorter meeting, or a phone call, or even an email. Keep reading to see the polite follow-up email samples and learn how to incorporate this into your follow-up emails. Thank you for inviting me to [event name]. Related: How to Write a Resignation Letter: Email Examples Send your letter in a timely manner-Ideally send your correspondence within 3-5 days after making your decision.Be Gracious– Start and end your letter on a positive note. Hopefully we can connect another time, [Name]! The interviewing stage is the most advanced stage in the hiring process. A reminder email sample is a useful tool to use when running a business. I would love to attend future events and I am sure I will have a better luck next time. It’s tricky—especially because the main part of your job is to, well, deal with clients. Below are two email templates that you can use to decline an offer… Template for declining when you’ve accepted another offer: Mr./Ms. A letter: Unlike e-mails, letters also include receiver´s address. Post-interview job rejection email template. (last name of the person who extended the offer), Thank you so much for extending this opportunity to me! Dear Mr/Mrs/Ms [Hiring Manager’s Name], by Never the Right Word Business and Career Discussions, Email and Letter Templates. [Your Name] 6. Sample Interview Thank You Email/Letter #3: Dear . Hey [Name], Thanks for getting in touch! How to Reject a Job Offer Politely (with Email Examples) ... To reject an offer graciously via email, here are 3 sample emails you can use. Be clear and firm in your decision. When You’re Approached by a Relentless Recruiter. Tips for writing a polite rejection letter. Here are the templates to help you do that. 3. Decline Invitation. 8 Polite follow-up email samples Below are eight polite follow-up email samples for various scenarios along with tips and suggestions you can use when writing your own email. Unfortunately, after evaluating the contract I regret to inform you that I cannot accept the proposal. Deliver the news of rejection as early on and as quick as possible in the email. Following up with candidates by sending a polite rejection letter by regular mail or email leaves the candidate with a positive impression of your organization and also leaves the door open should the candidate want to reapply at a later time. This sample letter politely notifies the applicant that they have been rejected and explains that another applicant whose skills were a better fit. If you had some specific questions you were hoping to pick my brain about, feel free to pass those along via email and I’ll do my best to answer them when I have some downtime. Finally, don’t be afraid to reject the job offer if it simply isn’t the right fit. Follow this up with your explanation. ; Leave the door open-Just because the opportunity wasn’t an ideal fit for you now, that doesn’t mean that it won’t be in the mere future. Turning down a job offer can be both a difficult and delicate task, but when done well, it will enable you to move on to the right job and keep your professional network intact. Don’t leave anything open to interpretation that can raise the client’s hopes. Please accept my apologies. 6 Polite Emails to Reject Unsuccessful Job Candidates. Lack of Interest / People involvHow to Decline a Request:Sample Letter Politely. This will help you author a polite rejection letter that candidates respond well to. Feel free to download and adapt them to your own needs!